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Senior Analyst - Pay Compliance in Burlington County at Holman Enterprises

Date Posted: 5/6/2019

Job Snapshot

Job Description

Senior Analyst - Pay Compliance

What will you do?

  • Regulatory
    • Stay abreast of regulatory changes as they pertain to pay. Keep stakeholders apprised of developments and changes.
    • Stay abreast of minimum wage changes in all locales and update senior management as needed. Facilitate system updates as appropriate for minimum wage changes.
    • Stay abreast of 401(k) regulatory changes. Keep stakeholders apprised of developments and changes.
    • Stay abreast of regulatory changes as they pertain to statutory paid time off (PTO) requirements. Keep stakeholders apprised of developments and changes.
    • Provide expertise on multi-state payroll regulations, including U.S. Federal, State wage/hour regulations (FLSA) and best practices. Provide support for compliance requirements that have a direct effect on payroll processing.
    • Provide advice on policy/guideline interpretation as well as solutions to specific compensation-related programs.
    • Collaborate with stakeholders to ensure compliance with applicable laws and regulations that pertain to employee pay, PTO, and 401(k) contributions.
  • Operational
    • In a consultative role, build checklists as appropriate to identify key regularly- tested compliance items for by the payroll team. Maintain these checklists regularly to ensure alignment with current law.
    • Coordinate development of testing tools for Payroll that ensure compliance with current laws and regulations.
    • Review new pay plans for compliance and other potential pitfalls/issues. Engage with management where there are concerns, and approve final pay plans.
    • Review pay period testing results to ensure active compliance with internal procedures and applicable laws/regulations
    • Coordinate/review responses for external requests for information.
    • Conduct quarterly self-audit of payroll operations to identify compliance gaps proactively; serve as liaison between payroll team and audit staff for annual audit process.
    • Oversee that documentation of payroll process and procedures.
  • Process Improvement
    • Facilitate trend and issue analysis to identify and prioritize process improvement opportunities.
    • Maintain standard templates for retail pay plans and, in conjunction with legal counsel, ensure that they retain compliance with applicable law. Work in collaboration with stakeholders to standardize pay practices where possible to simplify administration and review.
    • In coordination with Payroll and Compensation teams, recommend job setups and employee assignments (FLSA status, pay rate type, job profile) to comply with applicable regulations while improving operational efficiency.
  • Project Management/Other
    • Under minimal direction, lead special projects as assigned. Past examples include compliance projects that arise from court decisions and new legislation/regulation.
    • Perform all other duties as assigned.

What are we looking for?

Education and Work Experience:

  • Four year college degree in HR, Business or related field, or equivalent experience
  • Three or more years of compensation and benefits experience or equivalent
  • Superior Excel and analytical skills
  • Experience with Workday preferred
  • Strong communication skills

Knowledge and Skill:

  • Knowledge of internal HR and payroll policies, practices, and procedures. Knowledge of external regulations and best practices in the field.
  • Strong project management knowledge and strong organization skills. Strong orientation toward continuous improvement.
  • Ability to proactively assess risk and define steps to ensure compliance/mitigate exposure
  • Ability to reason with others. Interactions require understanding, influencing, and supporting people through applying technical knowledge and rational arguments, aimed at causing action or acceptance by others. Able to resolve disagreements diplomatically between HR/Payroll and line management while keeping the company's best interests in mind.
  • Ability to influence without authority when necessary.